The PT's Desk

The business side of personal training — client agreements, liability, difficult sessions, and running a professional fitness practice in the UK.

5 October 2026 · 5 min
Personal trainer contract types in the UK: employed, self-employed or renting space
The main contract types for UK personal trainers explained: employed, worker, self-employed and gym rent or licence. Plus a free checklist to compare offers.
5 October 2026 · 4 min
Training two or three clients together: the paperwork for small-group sessions
Training two or three clients at once? The paperwork UK personal trainers need for small-group sessions, with a free consent and attendance sheet.
5 October 2026 · 5 min
When a client's PAR-Q says yes: asking their GP for advice before you train them
A yes on the PAR-Q is a prompt to ask, not a diagnosis. How UK personal trainers can request GP advice with the client's consent, plus a free request slip.
5 October 2026 · 4 min
Personal trainer client records: what data you hold, how long to keep it and what to get consent for
What UK personal trainers should know about client records: the ICO fee, health data, how long to keep files, and consent for photos and messages. Free sheet.
5 October 2026 · 5 min
Client lifestyle questionnaire and activity diary: what to ask after the PAR-Q
What a personal trainer's lifestyle questionnaire adds to the PAR-Q, what to ask, and how to use a 7-day activity diary. Includes a free printable form.
9 August 2026 · 8 min
How to Start a Personal Training Business in the UK — Complete Guide
The complete guide to starting a personal training business in the UK — qualifications, insurance, PAR-Q, client paperwork, pricing, and how to get clients. Start the right way in 2026.
24 June 2026 · 13 min
PT Insurance UK: What Every Personal Trainer Must Know
Essential guide to pt insurance for UK personal trainers. Cover requirements, key clauses, common mistakes, and how to get protected fast.
24 June 2026 · 11 min
Personal Trainer Contract UK: The Complete Guide for PTs
What is a personal trainer contract? Essential clauses, common mistakes, and how to create one fast. Includes PAR-Q, liability waiver, and UK-specific advi
14 June 2026 · 3 min
A Smooth Client Intake From Enquiry to First Session
How to structure your PT client intake process so new clients feel confident, informed, and ready to train from their very first session.
14 June 2026 · 3 min
Programme Agreements That Keep Clients Accountable
How a clear programme agreement sets expectations, reduces drop-off, and creates a professional foundation for every PT client relationship.
14 June 2026 · 3 min
PAR-Q explained: screening new clients safely
A clear guide for UK personal trainers on what the PAR-Q is, when to use it, what to do with the results, and why proper documentation matters for every new client.
14 June 2026 · 3 min
Online PT: Extra Terms You Need When You Are Not in the Room
Delivering PT online introduces unique risks and responsibilities. Here are the additional terms your online coaching agreements should cover.
14 June 2026 · 3 min
Liability Waivers for Personal Trainers: What to Include
A practical guide to what belongs in a PT liability waiver — covering scope, risk acknowledgement, and why these templates matter for your business.
14 June 2026 · 3 min
Group Training Waivers: What Changes When It Is Not One-to-One
Running bootcamps or group sessions? Your waiver needs to reflect the specific risks and responsibilities of training multiple clients at once.
14 June 2026 · 3 min
Documenting Injuries and Adjustments Responsibly as a PT
How personal trainers should record client injuries, programme adjustments, and health changes — and why good documentation is part of professional practice.
14 June 2026 · 3 min
Cancellation Policies for PT Sessions: Finding the Balance
How personal trainers can set cancellation policies that protect their income, respect clients' lives, and reduce the awkward conversations.

Every document your PT business needs

PT Client Agreement, Liability Waiver, Group Training Waiver, Online & Remote Terms, Nutrition Coaching Agreement, Cancellation Policy, GDPR Notice, Invoice Template.

Get the full pack — £29 one-off →