Personal Trainer Contract Templates UK
Professionally drafted UK personal trainer agreements. Client contracts, PAR-Q forms, liability waivers, programme templates, and online training terms — the paperwork that keeps you on the gym floor, not in court.
A personal trainer contract template protects you when clients cancel without notice, claim injury, or fail to pay. Our templates are drafted specifically for UK fitness professionals — covering client agreements, health screening, liability waivers, and online training terms that standard generic templates leave uncovered. Every document is a fully editable Word file, ready to download, personalise, and use.
Document Templates
Nine professionally drafted templates — each addressing a specific protection gap that word-of-mouth or generic forms leave uncovered.
What it is: The complete training contract covering sessions, payment, cancellation, liability, and health declarations.
Why you need it: Most PT insurers require a signed client agreement — without one you are unprotected.
What it is: Physical Activity Readiness Questionnaire with medical clearance requirements.
Why you need it: Your first line of defence — identifies health risks before training begins.
What it is: Comprehensive waiver covering injury risk, equipment use, and training environment.
Why you need it: Essential for insurance compliance and client acknowledgment of inherent risk.
What it is: Terms for remote and virtual PT sessions.
Why you need it: Online training needs different terms — tech failure, recording consent, and form-check limitations.
What it is: Clear terms for session cancellations, late arrivals, and missed appointments.
Why you need it: Without written terms, clients expect refunds for last-minute cancellations.
What it is: Scope-of-practice protection for trainers giving nutritional guidance.
Why you need it: Defines where your advice ends and a dietitian begins — protects your professional boundaries.
What it is: Multi-client waiver for bootcamps, group classes, and outdoor fitness sessions.
Why you need it: One-on-one waivers do not cover group dynamics, partner exercises, or shared equipment.
What it is: Compliance checklist ensuring your paperwork meets insurer requirements.
Why you need it: Insurers reject claims when documentation is incomplete — this checklist prevents that.
Why choose us
Most online templates are generic service agreements or US-oriented waivers. Our contracts are drafted specifically for UK fitness professionals.
| Feature | Free Template | Our PT Contract |
|---|---|---|
| Purpose-built for PTs | ✖ Generic service terms | ✔ Drafted for UK fitness pros |
| UK law compliant | ✖ Often US templates | ✔ Drafted for UK legislation |
| PAR-Q health screening | ✖ Rarely included | ✔ Standard PAR-Q form included |
| Liability waiver | ✖ Often too generic | ✔ Comprehensive PT-specific waiver |
| Online training terms | ✖ Not covered | ✔ Separate online addendum |
| Group session coverage | ✖ One-on-one only | ✔ Multi-client waiver |
| Editable Word format | ✖ Often locked PDF | ✔ Fully editable .docx |
| Annual updates with law changes | ✖ One-time download | ✔ 12 months of updates |
Real template preview
Not a mockup — excerpt from the live PT Client Agreement. Open the full sample, then autofill your details after you subscribe. Clients review via shared link and print to sign.
Trusted by UK Trainers
"The PAR-Q form caught a client with an undiagnosed heart condition. Their GP cleared them but without that form I would have been training someone at risk with no documentation. Genuinely essential."
Dan, Personal Trainer — London
"The online training addendum covers everything — video call consent, data handling, equipment disclaimer. My insurance provider actually asked for something like this. Sorted."
Natalie, Online PT — Sheffield
"Have every PT in my gym using the same templates now. Liability waiver, PAR-Q, client agreement — standardised across 6 trainers. Makes compliance so much easier at scale."
Az, Gym Owner — Manchester
Free Download
Download our Physical Activity Readiness Questionnaire — the form every PT needs before session one. No purchase needed.
No spam. One email with the download link. You can unsubscribe anytime.
Pricing
Pay once, download as many times as you need for 12 months. Every template updated whenever UK legislation changes.
Common Questions
Recommended Resources
Specialist UK personal trainer insurance covering public liability, professional indemnity, and equipment cover.
Compare insurance →Schedule sessions, manage client bookings, and automate payment collection with purpose-built PT software.
Explore Moovs →Join the Chartered Institute for the Management of Sport and Physical Activity — the UK professional body for PTs.
Join CIMSPA →Professional PT equipment, resistance bands, mats, and training accessories for in-person and outdoor sessions.
Shop equipment →We may earn commission from links on this page. Our templates are independently drafted — affiliate relationships do not influence our recommendations.
Contract Templates
Professionally drafted UK contract templates for every industry.