💪 Built for UK personal trainers

Train clients. Not paperwork.

ChatGPT writes generic health forms. These are for UK personal trainers — PAR-Q screening your insurer actually accepts, liability terms written for UK law (not US), and a cancellation policy clients sign before their first session starts.

Get All Documents — £29/yr See What's Included
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Autofill — enter details once, all documents update
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Rex — handles difficult client situations 24/7
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Download & print any document as PDF
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10 social captions for PTs — client progress, programme launches
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Setting up as a personal trainer — insurance & compliance checklist
UK personal trainer at work with a client
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Rex — PT Business Assistant
● Online · Ask about contracts, PAR-Q, liability
Hi! I'm Rex. I know everything about running a self-employed personal training business in the UK — PAR-Q requirements, liability waivers, cancellation policies, insurance implications, and client disputes. What's on your mind?
Why PTs trust this: Insurance-Ready PAR-Q UK Liability Law Covers 1-2-1 & online sessions Cancellation terms insurers accept
8 professional documents
30 sec autofill
UK-specific liability terms
Insurance-ready PAR-Q
What's Included

Every document a UK personal trainer needs

Written for UK law and insurance requirements. Enter your name once — every document fills automatically.

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Client Training Agreement

Covers fees, session terms, programme responsibilities, and what happens when things go wrong. The core document for every PT–client relationship.

Included — Starter
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PAR-Q Health Screening Form

Physical Activity Readiness Questionnaire — the industry-standard health screening form. Required by most PT insurers before training begins.

Included — Starter
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Liability Waiver

Acknowledges inherent risks of exercise and confirms the client has disclosed all relevant health information. Essential for outdoor and sports-specific training.

Included — Starter
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Cancellation & Rescheduling Policy

Notice periods, late cancellation fees, and what happens with prepaid sessions. Prevents last-minute no-shows costing you income.

Included — Starter
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GP Referral Recommendation Letter

When a client's PAR-Q flags a health concern, this letter professionally recommends they seek GP clearance before training continues.

Included — Starter
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Nutrition Coaching Agreement

Scope, disclaimers (not a dietitian), client responsibilities, and health data consent. Lets you offer nutrition guidance without practising as a registered dietitian.

Pro
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Online / Remote Session Terms

Platform rules, safety for home training, recording policy, technical failure handling. Covers disputes over sessions a client says they "couldn't connect to."

Pro
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Group Training Liability Waiver

Participant health confirmation, shared risk acknowledgement, conduct rules, and photo consent for bootcamps and small group sessions.

Pro
Business templates — also included
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12-Week Programme Template

Weekly training structure covering session focus, loading progression, and phase checkpoints. Customisable for fat loss, strength, or body composition. Gives clients a clear roadmap and makes your methodology look deliberate — not made up on the spot.

Included — Starter
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Session Progress Log

Per-session record of exercises, sets, reps, weights, and client notes. Gives clients visible evidence of progression over time — and protects you if someone claims results weren't delivered or questions whether sessions actually happened.

Included — Starter
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Package Renewal Email Template

Email to send two weeks before a package expires. Frames renewal as the natural next step rather than a sales pitch — includes options to continue, upgrade, or adjust the programme. Sent at the point clients are most engaged with their results.

Included — Starter
How It Works

Done before your next session

No forms to fill in repeatedly. Enter your details once and every document is ready for any client.

1

Enter your details once

Your name, business name, qualifications, and contact details. Takes about 20 seconds.

2

Every document fills automatically

All documents update instantly with your information. No copy-pasting, no re-typing for each client.

3

Print, share, or download

Hand a PAR-Q to a new client, email the agreement, or download as PDF. Done before the warm-up.

See it in action

From blank form to signed client contract in under a minute

Enter your details once. Every PT contract autofills, sends to the client, and comes back signed — covered before the first session.

Step 1Autofill
Step 2Preview
Step 3Send
Step 4Sign
PTDocuments — Autofill your details
Document updating live

Filling in your details…

PTDocuments — Document preview
PTDocuments — Send for signature
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Email sent to

They'll receive a link to review and sign the contract. You'll both get a signed copy by email the moment they sign.

Client view — Sign your contract
Draw your signature below
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Contract signed!

Why PTDocuments

Not a generic health form. Not a ChatGPT waiver. Insurance-ready.

UK PT insurance needs more than a disclaimer. Your documents need to match what your insurer expects — and handle the disputes that actually happen.

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PAR-Q your insurer accepts

Written to the standard UK fitness insurers expect after an injury claim. Covers the questions your policy requires to be asked. Not adapted from an American template.

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UK law — not US liability terms

Your liability waiver references UK tort law and the Unfair Contract Terms Act — not US-style "assumption of risk" clauses that UK courts don't recognise.

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Built for the disputes PTs actually have

Late cancellations, disputed session charges, clients who ghost mid-block. Written for PTs — not service providers in general.

A cancelled session at £40/hr you can't charge for costs more than this year here. One enforced cancellation fee pays for this subscription many times over. £29 fixes the problem permanently.

Get Protected — £29/yr
Pricing

£29 for the whole year.

Less than one cancelled session you couldn't charge for.

Free

Preview

£0

No card required

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  • Preview the autofill interface
  • Ask Rex questions
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Most Popular

Starter

£29 /year

£2.42/month — less than a coffee

  • All PT contracts, waivers & health forms
  • Autofill — enter your cert level and rates once
  • Rex — PAR-Q, liability wording, cancellation policy Q&A
  • 10 social captions for PTs (client progress, programme launches)
  • Setting up as a personal trainer — insurance & compliance checklist
  • Download as PDF to send before session one
  • Free updates when REPs or CIMSPA standards change
Get All Documents →
Pro

Pro

£49 /year

Everything in Starter, plus:

  • Nutrition Coaching Agreement (scope of practice, referral protocol)
  • Online & Remote PT Session Terms
  • Group Training Liability Waiver
  • 5 blog post templates (training tips, nutrition basics, transformation)
  • How to get PT clients — referral, Google & social media guide
  • Priority updates when REPs or CIMSPA guidance changes
Get All Documents →
Questions

Common questions

Do I need a PAR-Q if my clients look healthy?
Yes. The PAR-Q is not about how someone looks — it screens for hidden conditions like heart problems, high blood pressure, or medications that affect exercise response. Most PT insurance policies require documented pre-exercise screening for every client. If a client is injured and you have no PAR-Q on file, you may not be covered.
Is a liability waiver actually enforceable in the UK?
Partially. Under the Unfair Contract Terms Act 1977, you cannot waive liability for personal injury caused by your own negligence. But a signed waiver still matters — it shows the client understood the risks, disclosed their health status, and consented to training. Courts consider this when assessing fault. It also clearly demonstrates professional conduct to your insurer.
Do I need REPs/CIMSPA registration to use these documents?
No. These documents are for any self-employed PT trading in the UK, regardless of whether you're registered with REPs or CIMSPA. Registration with those bodies is voluntary, not legally required to trade as a personal trainer.
Can I use these for online clients?
Yes — all documents work for online, in-person, and hybrid training arrangements. The client agreement includes an option to specify remote/online delivery. Your PAR-Q works identically whether the client completes it in person or digitally.