Personal Trainer Contract Templates UK
Ready-to-use UK personal trainer agreements. Client contracts, a health disclosure and liability waiver with PAR-Q screening, and online training terms — the paperwork that keeps you on the gym floor, not in court.
A personal trainer contract template protects you when clients cancel without notice, claim injury, or fail to pay. Our templates are drafted specifically for UK fitness professionals — covering client agreements, health screening, liability waivers, and online training terms that standard generic templates leave uncovered. Every document is filled in online and saved as PDF; Pro adds a Word (.docx) download.
Document Templates
Twelve ready-to-use documents — each addressing a specific protection gap that word-of-mouth or generic forms leave uncovered.
What it is: Covers services, fees, session location, health disclosure, liability, and termination.
Why you need it: Check what your own PT insurance policy requires for client paperwork.
What it is: PAR-Q health screening, assumption of risk, and emergency contact. Essential before training.
Why you need it: One form gathers a new client's health answers and consent before session one, with the PAR-Q built in.
What it is: Platform rules, safety for home training, recording policy, technical failure handling.
Why you need it: Online sessions raise points an in-person agreement does not cover, such as connections dropping and recording.
What it is: Notice periods, late cancellation charges, block booking credit rules.
Why you need it: Puts your notice periods and charges in writing so clients know them before they book.
What it is: How you hold client health data — required under UK GDPR for fitness professionals.
Why you need it: Clients hand you health details, so this tells them what you keep, why and for how long.
What it is: Professional, tax-ready invoice. Auto-incrementing number. Download as PDF.
Why you need it: A clean invoice with payment details saves chasing clients for how to pay you.
What it is: Session logs, measurements and monthly review — keep every client's journey documented.
Why you need it: One place to record each client's starting point, sessions and progress.
What it is: Scope, disclaimers (not a dietitian), client responsibilities, and health data consent.
Why you need it: Sets out what your nutrition coaching covers and where it stops before you start.
What it is: Participant health confirmation, group risks, conduct rules, photo consent.
Why you need it: Each participant signs for themselves, so you have one form per person for bootcamps and classes.
What it is: Session packages, payment instalments, freeze policy and refund terms, all in one.
Why you need it: Block bookings and instalments raise questions about expiry, pauses and refunds; this answers them up front.
What it is: Scope of practice, emergency plan, data handling. Professional onboarding your insurer expects.
Why you need it: Gives a new client a clear written picture of what you do and do not do, and what happens in an emergency.
What it is: The cover you must hold, whether your policy covers what you actually deliver, and the evidence gyms and councils ask for.
Why you need it: Lets you check your own policy against what you actually deliver before a gym, council or insurer asks.
Why choose us
Most online templates are generic service agreements or US-oriented waivers. Our contracts are drafted specifically for UK fitness professionals.
| Feature | Free Template | Our PT Contract |
|---|---|---|
| Purpose-built for PTs | ✖ Generic service terms | ✔ Drafted for UK fitness pros |
| UK law compliant | ✖ Often US templates | ✔ Drafted for UK legislation |
| PAR-Q health screening | ✖ Rarely included | ✔ PAR-Q screening included in the health disclosure waiver |
| Liability waiver | ✖ Often too generic | ✔ Comprehensive PT-specific waiver |
| Online training terms | ✖ Not covered | ✔ Separate online / remote session terms |
| Group session coverage | ✖ One-on-one only | ✔ Group training liability waiver (Pro) |
| Fill in online | ✖ Often locked PDF | ✔ Fill in online, save as PDF (Word .docx download on Pro) |
| Revised documents | ✖ One-time download | ✔ Revised versions appear in your library at no extra cost |
Real template preview
Not a mockup — excerpt from the live PT Client Agreement. Open the full sample, then autofill your details once you have a pack. Save as PDF to send, or print to sign.
Trusted by UK Trainers
"The PAR-Q form caught a client with an undiagnosed heart condition. Their GP cleared them but without that form I would have been training someone at risk with no documentation. Genuinely essential."
Dan, Personal Trainer — London
"The online training addendum covers everything — video call consent, data handling, equipment disclaimer. My insurance provider actually asked for something like this. Sorted."
Natalie, Online PT — Sheffield
"Have every PT in my gym using the same templates now. Liability waiver, PAR-Q, client agreement — standardised across 6 trainers. Makes compliance so much easier at scale."
Az, Gym Owner — Manchester
Free Download
Download our Physical Activity Readiness Questionnaire — the form every PT needs before session one. No purchase needed.
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Pricing
Pay once, download and use the documents for your business. There is no automatic renewal.
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No VAT charged: we are not VAT registered, so the price shown is the total you pay. One-off payment, no renewal. Refunds · Terms
For ongoing client work / planned separately
We’re building a separate workspace for personal trainers who want to save their practice identity once, send branded forms, record consent, keep client records and follow up from one place.
Not being charged here: For now, the packs above are one-off purchases. Workspace pricing and availability will be shown separately when enabled.
Common Questions
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Contract Templates
Ready-to-use UK contract templates for every industry.