Please read carefully before signing. This waiver must be completed by every participant before their first group training session. It cannot be completed on behalf of another adult. Participants under 18 must have a parent or guardian sign on their behalf.
Section A — Participant Details
Full name:
Date of birth:
Email address:
Phone number:
Session type / class: [e.g. Bootcamp / HIIT / Circuits / Outdoor Fitness]
Location: [Gym/Location Name]
Section B — Emergency Contact
Emergency contact name:
Relationship:
Phone:
Section C — Health Confirmation
Please answer the following health questions honestly. A "Yes" answer does not necessarily prevent you from participating — it means your trainer needs to know.
I confirm that I am in good general health and am not aware of any medical condition, injury, or health concern that would prevent me from participating in group exercise.
I confirm that I have not been advised by a doctor to avoid high-intensity exercise, or — if I have — I have obtained written medical clearance and provided a copy to my trainer.
I confirm that I am not currently pregnant, or — if I am — I have informed my trainer and obtained appropriate medical clearance.
If you have any existing injuries, medical conditions, or are taking medication that may affect your ability to exercise safely, please provide details below:
Section D — Group Session Risks Acknowledged
I understand and acknowledge that:
- Group exercise carries inherent risks including muscular soreness, fatigue, cardiovascular strain, and risk of injury;
- In a group setting, the trainer cannot provide the same level of individual supervision as a 1-to-1 session — it is my responsibility to work within my own ability and avoid exercises that cause pain;
- I will inform the trainer before the session of any injury or health concern that may affect my participation;
- I will stop exercising immediately and notify the trainer if I experience chest pain, dizziness, difficulty breathing, or any other concerning symptom;
- I assume all risks associated with participating in group exercise with [Business Name], and will not hold [Your Name] or [Business Name] liable for injuries arising from risks I have accepted in this waiver;
- The trainer's liability is limited to circumstances where injury results directly from their proven negligence.
Section E — Code of Conduct
I agree to adhere to the following code of conduct during all group training sessions:
I will be respectful and considerate towards other participants and the trainer at all times.
I will follow the trainer's instructions and safety guidance during sessions.
I will not use shared equipment in a manner that puts other participants at risk.
I will arrive on time and ready to participate. Late arrivals must warm up appropriately before joining the main session.
I understand that abusive behaviour, harassment, or repeated conduct that disrupts other participants may result in removal from the session and termination of my membership, without refund.
Section F — Photography and Social Media Consent
Photos and short video clips may occasionally be taken during group sessions for use on [Business Name]'s social media channels, website, or promotional materials.
I consent to photographs and/or short video clips being taken during group sessions and used for [Business Name]'s marketing and social media. I understand I can withdraw this consent at any time in writing.
I do not consent to photographs or videos of me being used for marketing or social media purposes.
Section G — GDPR Consent
The health information in this form is special category data under UK GDPR. By signing below, I give explicit consent for [Business Name] to collect, store, and use my health data solely for the purpose of safely delivering group fitness sessions. I may withdraw consent at any time in writing. A full Privacy Notice is available on request.