This agreement is between [Your Name], trading as [Business Name] (the "Trainer"), and the client named below (the "Client").
This agreement takes effect on the date signed below and governs all personal training services provided by the Trainer to the Client.
The Trainer agrees to provide personal training services as described below:
Session times will be agreed by mutual arrangement and confirmed at least [24 / 48] hours in advance. The Trainer reserves the right to adjust programme design based on the Client's progress and health status.
The current session rate is [Session Rate] per session. Block booking rates (where offered) are as follows: [e.g. 10 sessions for £XXX]. Fees are reviewed annually and the Trainer will give at least 4 weeks' written notice of any increase.
Payment is due:
For block bookings, payment is due in full before the first session in that block. Sessions in a block expire [8 / 12] weeks from the date of purchase. Unused sessions after expiry are forfeited unless otherwise agreed in writing.
Invoices not paid within 14 days may attract a late payment fee of [£5 / 2%] per week. The Trainer reserves the right to suspend sessions while fees remain outstanding.
Where sessions take place at a gym, the Client is responsible for their own gym membership and must comply with the gym's rules and regulations. The Trainer accepts no liability for the Client's membership status or gym access.
Where sessions take place outdoors or at the Client's home, the Client confirms that the environment is safe and suitable for exercise. The Trainer may decline to conduct a session if they reasonably consider the environment to be unsafe.
The Trainer is qualified as [Level 3 / Level 4] and holds current first aid certification. The Trainer is not a medical professional and nothing in this agreement or during sessions constitutes medical advice.
The Trainer will design and deliver training programmes based on current best practice and the Client's stated goals. However, the Trainer cannot guarantee specific results including but not limited to: weight loss, muscle gain, improved athletic performance, or changes in body composition. Results depend on factors outside the Trainer's control, including the Client's diet, sleep, stress levels, and adherence to the programme.
Exercise carries an inherent risk of injury. The Trainer will take all reasonable precautions to minimise risk, including conducting a warm-up, providing appropriate exercise instruction, and monitoring technique. However, the Trainer's liability for injury is limited to circumstances where the injury results directly from the Trainer's proven negligence.
The Trainer holds current Professional Indemnity and Public Liability insurance with [Insurer Name — or "details available on request"]. The Trainer is not liable for any injury resulting from the Client failing to disclose relevant health information or ignoring exercise instructions.
The Trainer operates the following cancellation policy:
If the Trainer needs to cancel a session, the Client will be offered a full refund or a replacement session at a mutually convenient time. Emergency cancellations (documented illness, bereavement, or similar) may be waived at the Trainer's discretion.
The Trainer processes personal data (including health data) as a data controller under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018. Health data is special category data and is processed only with the Client's explicit consent, for the purpose of designing safe and effective training programmes. Data is not shared with third parties except as required by law. A full Privacy Notice is provided separately.
Either party may terminate this agreement by giving [2 weeks / 4 weeks] written notice. The Trainer may terminate immediately if fees remain unpaid for more than 30 days, or if the Client engages in conduct the Trainer reasonably considers inappropriate or unsafe. Unused paid sessions will be refunded on a pro-rata basis unless the Trainer terminates due to the Client's breach of this agreement.
This agreement is governed by the law of England and Wales. Any disputes will be resolved in the courts of England and Wales.
Signed: [Your Name]
Date
Signed (full name)
Date